Electronic Visit Verification
Electronic Visit Verification (EVV)
Q: What is a compliant EVV?
A: Compliant EVV captures the exact time the service started and ended.
Q: What is the 7 minute rule and how does it impact my collection of timesheets.
A: EVV is technically a time and attendance record, the record can be rounded up or down within a 7 -7 1/2 minute time period.
In order to alter the hours paid and override time increase or deduction vs the timestamp the employer must have a document ( signed timesheet) corroborating the change in time signed by the employee or the employer may be held liable in a department of labor investigation or lawsuit.
The rule of 7 minutes is a Department of Labor Law, a time record cannot be altered in any direction for more than a 7 1/2 minute increment.
This is why an EVV that does not reflect the "actual time worked" must be declined before a timesheet can override the "corrected" time worked.
The confusion from home care operators is that the 7 minute DOL rounding impacts the 15 minute billable unit.
If the caregiver clocks in at 808 the billable unit starts at 815.
If the caregiver clocks in at 806 the billable unit starts at 800
https://labor.ny.gov/legal/counsel/pdf/Other/RO-09-0129%20-%20Rounding%20of%20Time.pdf
https://employment.findlaw.com/wages-and-benefits/7-minute-rule-for-time-keeping.html
https://www.dol.gov/agencies/whd/fact-sheets/53-healthcare-hours-worked
Visiting Aid is a Verification Organizations (VO) and obligated to submit providers EVV data to the State aggregator.
For more information:
https://www.health.ny.gov/health_care/medicaid/redesign/evv/repository/evv_prog_guidelines.htm
Q: When is my EVV data submitted to the state aggregator?
A: Compliant EVV data is submitted automatically on a daily basis.
Q: Where I can see my submitted EVV data?
A: Please go to reports and run "EVV State Aggregator Log" report.
What Data are we submitting to state
payroll data
pre claim review data
compliant EVV (no batch created within 21 days)